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My Association

Below is a listing of the Homeowner Associations which Appletree Bay Property Management manages. Next to each corresponding Association is the designated property manager. Feel free to send them an email by clicking on their name.

Your Association may have a website for informational purposes relating to distributing key information about your Association (agenda, minutes, financials and notices). You are encouraged to check it often. Please note that sections of these Association websites are password protected. If you are a resident of one of the Associations, you should contact your designated Property Manager to obtain the username and password.

 

Property Property Manager Association Website
Alder Hill Patrick Bradley  
Beaver Creek Bradd Rubman  
Country Club Julie Taylor  
Fairway Estates II Bradd Rubman  
Fiddlehead Patrick Bradley  
Gables Bradd Rubman www.gablesvt.com
Grandview Dena Prim www.grandviewvt.com
Heatherfield Patrick Bradley www.heatherfieldhoa.com
Heritage Hill Ted Colligan  
Highlands Master Patrick Bradley www.hcavt.com
Hill Gardens Ted Colligan  www.hillgardensvt.com
Hollow Creek Julie Taylor www.hollowcreekvt.com
Inverness Bradd Rubman www.invernesshomeowners.com
Ironwood Patrick Bradley www.ironwoodvt.com
200 Lake Street Patrick Bradley www.200lakestreet.org
Lake Forest Julie Taylor  
Lancaster Patrick Bradley  
Landings Julie Taylor  
Millyard Kate Kinney  
Overlook West Ted Colligan  
Redrocks Phase IIIB Ted Colligan www.redrocksvt.com
River Watch Patrick Bradley www.riverwatchvt.com
Rivercrest Ted Colligan  
River's Edge Ted Colligan  
Saybrook Cluster II Ted Colligan  
Severance Bldgs 2 & 12 Julie Taylor  
Severance Commercial Julie Taylor  
Shelburne Cliffs Patrick Bradley  
Southridge Ted Colligan  
South Village Patrick Bradley www.svcavt.com
Southwind Julie Taylor www.southwindbythelake.com
Sussex Place Julie Taylor  
Towne Centre Kate Kinney www.townecentrevt.com
Vermont House Kate Kinney www.vermonthouse.org
Villas at Old Schoolhouse Bradd Rubman  
Winding Brook Bradd Rubman www.windingbrookvt.com

 

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Association Terminology

We understand that it can be difficult to understand the terminology of an association and this is why we have provided you with some of the key terminologies that make up an Association.
 
Property Manager Responsibilities
  • Advise the Board of Directors.
  • Exercise diligence in performing duties on the Board of Director’s behalf.
  • Oversee financial activities covered by the Management Agreement.
  • Perform on site inspections covered by the Management Agreement.
  • Solicit and evaluate bids for association services covered by the Management Agreement.
  • Supervise maintenance activities and contractor performance covered by Management Agreement and/or opted for by Board of Director’s.
  • Know and abide by the governing documents of the Association.
  • Receive and respond in a timely manner to communication from Owners and vendors.
  • Provide communication with Owners on general events and issues specific to Owners.;
 
Board of Directors Responsibilities
  • Prepare and approve an annual budget with the assistance of the Property Manager.
  • Make assessments against Unit Owners to defray the common expenses of the Association with the assistance of the Property Manager.
  • Provide for operation, care and upkeep and maintenance of the Property and services of the Association.
  • Designate, hire and dismiss the personnel necessary for management, maintenance, operation, repair and replacement of the common elements.
  • Direct the Property Manager to collect the assessments against the Unit Owners, deposit the proceeds thereof in bank depositories designated.
  • Make and amend the Rules and Regulations applicable to the Unit Owners.
  • Open bank accounts on the behalf of the Association and designate the signatories.
  • Make, or contract the making of, repairs, additions and improvements to or alterations of the common elements.
  • Determine whether to take enforcement action by exercising the Association’s power to impose sanctions or commence an action for a violation of the Declaration, Bylaws, Rules and Regulations and law.
  • Obtain and carry fidelity insurance and insurance against casualties and liabilities, as provided in the Declaration and Bylaws.
  • Pay the cost of authorized services rendered to the Association.
  • Keep books with detailed accounts in chronological order of the receipts and expenditures affecting the Property, and the administration of the Association, the common elements and any other expenses incurred.
 
President –
The President shall be the chief executive officer of the Association, preside at all meetings of the Association and the Board of Directors, and have all of the general powers and duties which are incident to the office of president generally including, without limitation, the power to appoint committees from among the Unit Owners from time to time as the President may in their discretion decide is appropriate to assist in the conduct of the affairs of the Association.
 
Vice President –
The Vice President shall take the place of the President and perform the duties of the President whenever the President shall be absent or unable to act. If neither the President nor the Vice President is able to act, the Board of Directors shall appoint some other member of the Board of Directors to act in the place of the President, on an interim basis. The Vice President shall also perform such other duties as shall from time to time be imposed upon them by the Board of Directors or by the President.
 
Secretary –
Except as otherwise delegated to another member of the Board of Directors or the Managing Agent at the discretion of a majority of the Board of Directors, the Secretary shall keep the minutes of all meetings of the Association and of the Board of Directors; have charge of such books and papers as the Board of Directors may direct; maintain a register setting forth the place to which all notices to Unit Owners and others shall be delivered; and, in general, perform all the duties incident to the office of Secretary.
 
Treasurer –
Except as otherwise delegated to another member of the Board of Directors or the Managing Agent at the discretion of a majority of the Board of Directors, the Treasurer shall have the responsibility for Association funds and securities and shall be responsible for keeping full and accurate financial records and books of account showing all receipts and disbursements, and for the preparation of all required financial data; make disbursements on behalf of the Association upon consent of the Board of Directors and shall be responsible for the deposit of all monies and other valuable effects in the name of the Board of Directors, the Association or the Managing Agent, in such depositories as may from time to time be designated by the Board of Directors; and, in general, perform all the duties incident to the office of Treasurer.
 
Governing Documents (documents may vary depending on type of Association)
  • State law
  • Declaration
  • Bylaws
  • Rules and Regulations
  • Plats of Survey and Easement Agreements (often included in the Declaration) 

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Vendors

All new vendors (contractors or suppliers) are required to complete and return the noted forms below before you are eligible for payment for your services.

  • W-9 Request for Taxpayer Identification Number for non-incorporated companies
  • Current Certificate of Liability Insurance from your insurance agent with a minimum of $1,000,000.00 in Liability Coverage
  • Current Workers Compensation Certificate
 
Billing
All invoices for services provided at any property must have the "bill to" as the name of the property. Please see example below:

Name of Property and/or Property Address
c/o Appletree Bay Property Management
PO Box 3009
Burlington, Vermont 05408-3009
 
Invoices with the "bill to" as Appletree Bay Property Management will prevent the timeliness of payment.

You have the option to submit your invoice three (3) different ways (but please do not submit multiple ways).
  • By Mail - as per the above.
  • By Email - Submit your invoices as noted above via email to our accounting department
  • By Fax - Submit your invoice as above by fax: (802) 865-7928

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FAQ

Apartments

Who do I make my rent check payable to?
Checks are payable to the name of your landlord, which is located on the first page of your rental agreement. At no time should checks be made payable to Appletree Bay Property Management.  You can now pay your rent on-line at www.RentPayment.com (http://www.rentpayment.com/)

How much is my rent?
The first page of your rental agreement will state your monthly rental obligation to your landlord.

Do your rental properties accept Section 8?
All of our properties accept Section 8.

I have an overdue balance; who do I speak with about my account?
You should either speak with your Rental Manager or accounting.

Do your rental properties accept pets?
Most of our rental properties do not accept pets. Please ask your Rental Manager if your Landlord has a pet agreement form, or would be willing to accept a pet deposit. 

Is smoking permitted in your any of your rentals?
No, all our rental units are non-smoking.

How long is a lease term?
A lease term is a period of time agreed upon, normally 1 year and stated in your rental lease agreement.

Do you accept short-term rentals?
No, all lease terms are for a minimum of 1 year

Do you accept subletting?
No.

What utilities are included in my rent?
Please refer to the utilities section of your rental agreement.

What are the average cost of utilities for the rental unit I am interested in renting?
Each utility provider is willing to provide you with an annual breakdown so that you may estimate your monthly bills. We encourage you to call each provider to see what these costs might be, based on the prior occupant usage.

How long do you keep my rental application on file?
We keep all rental applications on file for 45 days.

How long is my consumer credit report valid?
A consumer credit report is valid for 45 days.

Who needs a consumer credit report?
All individuals residing in a rental unit who are 18 years of age or older and any cosigner, if required.

I have a maintenance concern, who should I report it to?
If it is after hours you have a maintenance emergency, please contact (802) 749-5057. Otherwise all maintenance concerns should be reported to your rental manager.

Homeowners

What is the name of my Homeowner’s Association?
The name of your association is indicated in your association governing documents (Declaration & Bylaws).

Who do I make my Association fees check payable to?
Checks are payable to the name of your homeowners association. At no time should checks be made payable to Appletree Bay Property Management.

How do I pay for my Association fees?
Appletree Bay Property Management’s first preference is through ACH, otherwise you may pay your fees through Community Association Banc’s (https://cabpayments.mutualofomahabank.com/) website.

I have an overdue balance; who do I speak with about my account?
You can either speak with your property manager, or speak with accounting.

I have a buyer for my condominium and I need a Resale Certificate and/or Condominium Questionnaire; how do I obtain this certificate and/or questionnaire?
Both the Resale Certificate and the Condominium Questionnaire can be obtained through www.homewisedocs.com

Who is my property manager?
Please review the list we have provided for you on the My Association page.

I have a maintenance concern, who should I report it to?
If it is afterhours and a maintenance emergency, please contact (802) 749-5057. Otherwise all maintenance concerns should be reported to your property manager.

 

>> Read More

Homeowners

Association Terminology

We understand that it can be difficult to understand the terminology of an association and this is why we have provided you with some of the key terminologies that make up an Association… click here for more.

My Association

Below is a listing of the Homeowner Associations which Appletree Bay Property Management manages. Next to each corresponding Association is your designated property manager… click here for more.


FAQ’s

Do you have a question that you would like the answer to? We might have already been asked by someone before, so please take the time to review our FAQ’s… click here for more.

Vendors

Appletree Bay Property Management takes pride in having strong relationships with our vendors and we are always happy to create new relationships.  All new vendors (contractors or suppliers) are required to complete and return the noted forms listed below before you are eligible for payment for your services… click here for more.

Homeowners Forms

Click here to see a list of our homeowners forms.

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